Privacy Policy
This Privacy Policy informs you about the nature, scope, and purpose of the processing of personal data (hereinafter referred to as “data”) within our online offering and the associated websites, functions, and content, as well as external online presences, such as our social media profiles (hereinafter collectively referred to as the “online offering”). With regard to the terminology used, such as “processing” or “controller,” we refer to the definitions in Article 4 of the General Data Protection Regulation (GDPR).
Controller
INGENIEUR BAUKUNST e.V.
Hirschhorner Weg 9
14163 Berlin
Email: info@ingenieur-baukunst.de
Chairperson of the Board: Doreen Zauft
Link to the Imprint: https://ibk-museum.de/en/imprint/
Types of Data Processed
- Inventory data (e.g. names, addresses)
- Contact data (e.g. email addresses, phone numbers)
- Content data (e.g. text entries, photographs, videos)
- Usage data (e.g. visited websites, interest in content, access times)
- Meta/communication data (e.g. device information, IP addresses)
Categories of Data Subjects
Visitors and users of the online offering (hereinafter collectively referred to as “users”).
Purpose of Processing
- Provision of the online offering, its functions, and content
- Responding to contact requests and communication with users
- Security measures
- Reach measurement / marketing
Terminology Used
“Personal data” means any information relating to an identified or identifiable natural person (hereinafter “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier (e.g. cookie), or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
“Processing” means any operation or set of operations which is performed on personal data, whether or not by automated means. The term is broad and covers virtually any handling of data.
“Pseudonymization” means the processing of personal data in such a manner that the data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures ensuring that the personal data is not attributed to an identified or identifiable natural person.
“Profiling” means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning work performance, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.
“Controller” means the natural or legal person, public authority, agency, or other body which alone or jointly with others determines the purposes and means of the processing of personal data.
“Processor” means a natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller.
Relevant Legal Bases
In accordance with Article 13 GDPR, we inform you of the legal bases for our data processing. Unless stated otherwise in this Privacy Policy, the following applies:
- The legal basis for obtaining consent is Article 6(1)(a) and Article 7 GDPR.
- The legal basis for processing for the performance of our services and contractual measures and for responding to inquiries is Article 6(1)(b) GDPR.
- The legal basis for processing to fulfill legal obligations is Article 6(1)(c) GDPR.
- The legal basis for processing to safeguard our legitimate interests is Article 6(1)(f) GDPR.
- Where processing is necessary to protect vital interests of the data subject or another natural person, Article 6(1)(d) GDPR serves as the legal basis.
Security Measures
In accordance with Article 32 GDPR, and taking into account the state of the art, implementation costs, and the nature, scope, circumstances, and purposes of processing, as well as the varying likelihood and severity of risks to the rights and freedoms of natural persons, we implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk.
These measures include, in particular, ensuring the confidentiality, integrity, and availability of data by controlling physical access to data, as well as access, input, disclosure, securing availability, and separation of data. Furthermore, we have established procedures to ensure the exercise of data subject rights, data deletion, and responses to data threats. We also consider data protection during the development or selection of hardware, software, and procedures, in accordance with the principles of data protection by design and by default (Article 25 GDPR).
Cooperation with Processors and Third Parties
If, in the course of our processing, we disclose data to other persons or companies (processors or third parties), transfer it to them, or otherwise grant access to the data, this shall only occur on the basis of a legal permission (e.g. if a transfer to third parties such as payment service providers is necessary for contract fulfillment pursuant to Article 6(1)(b) GDPR), your consent, a legal obligation, or our legitimate interests (e.g. when using agents, web hosts, etc.).
If we commission third parties to process data on the basis of a so-called data processing agreement, this is done in accordance with Article 28 GDPR.
Transfers to Third Countries
If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)), or this occurs in the context of using third-party services or disclosure or transfer of data to third parties, this shall only take place if it is necessary to fulfill our (pre-)contractual obligations, based on your consent, a legal obligation, or our legitimate interests. Subject to legal or contractual permissions, we process or have data processed in a third country only if the special requirements of Articles 44 et seq. GDPR are met. This means, for example, processing based on special safeguards, such as an officially recognized determination of an adequate level of data protection by the EU, or compliance with officially recognized standard contractual clauses.
Rights of Data Subjects
You have the right to request confirmation as to whether data concerning you is being processed and to obtain access to this data as well as further information and a copy of the data pursuant to Article 15 GDPR.
You have the right, pursuant to Article 16 GDPR, to request the completion of data concerning you or the correction of inaccurate data concerning you.
Pursuant to Article 17 GDPR, you have the right to request the immediate deletion of data concerning you or, alternatively, pursuant to Article 18 GDPR, to request restriction of the processing of the data.
You have the right to receive the data concerning you that you have provided to us pursuant to Article 20 GDPR and to request its transfer to other controllers.
You also have the right to lodge a complaint with the competent supervisory authority pursuant to Article 77 GDPR.
Right of Withdrawal
You have the right to withdraw any consent given pursuant to Article 7(3) GDPR with effect for the future.
Right to Object
You may object at any time to the future processing of data concerning you pursuant to Article 21 GDPR. In particular, you may object to processing for direct marketing purposes.
Cookies and Right to Object to Direct Advertising
“Cookies” are small files that are stored on the users’ computers. Various information may be stored within the cookies. A cookie primarily serves to store information about a user (or the device on which the cookie is stored) during or after their visit within an online offering. Temporary cookies, or “session cookies” or “transient cookies,” are cookies that are deleted after a user leaves an online offering and closes their browser. Such a cookie may store, for example, the contents of a shopping cart or a login status. “Permanent” or “persistent” cookies remain stored even after the browser is closed. For example, the login status may be saved when users visit again after several days. Likewise, user interests used for reach measurement or marketing purposes may be stored in such a cookie. “Third-party cookies” are cookies offered by providers other than the controller operating the online offering (otherwise, if only its own cookies are used, these are referred to as “first-party cookies”).
We may use temporary and permanent cookies and provide information about this within this Privacy Policy.
If users do not wish cookies to be stored on their computer, they are asked to deactivate the relevant option in their browser settings. Stored cookies can be deleted in the browser settings. Excluding cookies may result in functional limitations of this online offering.
A general objection to the use of cookies used for online marketing purposes may be declared for many services, especially in the case of tracking, via the U.S. website http://www.aboutads.info/choices/ or the EU website http://www.youronlinechoices.com/. Furthermore, cookies can be disabled via browser settings. Please note that in this case, not all functions of this online offering may be available.
Deletion of Data
The data processed by us is deleted or restricted in its processing in accordance with Articles 17 and 18 GDPR. Unless expressly stated otherwise in this Privacy Policy, data stored by us is deleted as soon as it is no longer required for its intended purpose and no legal retention obligations prevent deletion. If data is not deleted because it is required for other legally permissible purposes, its processing is restricted, meaning the data is blocked and not processed for other purposes. This applies, for example, to data that must be retained for commercial or tax law reasons.
According to legal requirements in Germany, retention takes place in particular for 10 years pursuant to Sections 147(1) AO, 257(1) No. 1 and 4, (4) HGB (books, records, management reports, accounting documents, commercial books, documents relevant for taxation, etc.) and for 6 years pursuant to Section 257(1) No. 2 and 3, (4) HGB (commercial correspondence).
According to legal requirements in Austria, retention takes place in particular for 7 years pursuant to Section 132(1) BAO (accounting records, receipts/invoices, accounts, documents, business papers, statements of income and expenses, etc.), for 22 years in connection with real estate, and for 10 years for documents relating to electronically supplied services, telecommunications, broadcasting, and television services provided to non-entrepreneurs in EU member states for which the Mini One Stop Shop (MOSS) is used.
Provision of Our Statutory and Business Services
We process the data of our members, supporters, interested parties, customers, or other persons in accordance with Article 6(1)(b) GDPR, insofar as we offer contractual services to them or act within an existing business relationship, e.g. toward members, or ourselves receive services and benefits. Otherwise, we process the data of data subjects pursuant to Article 6(1)(f) GDPR on the basis of our legitimate interests, e.g. in the case of administrative tasks or public relations.
The processed data, as well as the type, scope, purpose, and necessity of processing, are determined by the underlying contractual relationship. This generally includes master and inventory data (e.g. name, address, etc.), contact data (e.g. email address, phone number, etc.), contract data (e.g. services used, communicated content and information, names of contact persons), and, if we offer paid services or products, payment data (e.g. bank details, payment history, etc.).
We delete data that is no longer required for the provision of our statutory and business purposes. This is determined according to the respective tasks and contractual relationships. In the case of business processing, we retain data for as long as it may be relevant for business transactions as well as with regard to potential warranty or liability obligations. The necessity of retaining data is reviewed every three years; otherwise, the statutory retention obligations apply.
Newsletter
With the following information, we inform you about the content of our newsletter as well as the registration, dispatch, and statistical evaluation procedures, and your rights to object. By subscribing to our newsletter, you agree to receive it and to the described procedures.
Newsletter Content: We send newsletters, emails, and other electronic notifications containing promotional information (hereinafter “newsletter”) only with the consent of the recipients or a legal authorization. If the content of the newsletter is specifically described during registration, it is decisive for the users’ consent. Otherwise, our newsletters contain information about us and our services.
Double Opt-In and Logging: Registration for our newsletter takes place using a double opt-in procedure. This means that after registering, you will receive an email asking you to confirm your registration. This confirmation is necessary to prevent anyone from registering using third-party email addresses. Newsletter registrations are logged in order to be able to prove the registration process in accordance with legal requirements. This includes storing the registration and confirmation times as well as the IP address. Changes to your data stored with the mailing service provider are also logged.
Registration Data: To register for the newsletter, it is sufficient to provide your email address. Optionally, we ask you to provide a name for personal address in the newsletter.
The newsletter is sent and its performance measured on the basis of the recipients’ consent pursuant to Article 6(1)(a), Article 7 GDPR in conjunction with Section 7(2) No. 3 UWG or, if consent is not required, on the basis of our legitimate interests in direct marketing pursuant to Article 6(1)(f) GDPR in conjunction with Section 7(3) UWG.
The logging of the registration process is based on our legitimate interests pursuant to Article 6(1)(f) GDPR. Our interest lies in using a user-friendly and secure newsletter system that serves our business interests, meets user expectations, and allows us to prove consent.
Termination/Withdrawal: You may terminate the receipt of our newsletter at any time, i.e. withdraw your consent. A link to unsubscribe from the newsletter can be found at the end of each newsletter. We may store unsubscribed email addresses for up to three years based on our legitimate interests before deleting them, in order to be able to prove a previously given consent. Processing of this data is limited to the purpose of possible defense against claims. An individual request for deletion is possible at any time, provided that the former existence of consent is confirmed at the same time.
Newsletter – Mailchimp
The newsletter is sent via the mailing service provider “MailChimp,” a newsletter delivery platform of the U.S. provider Rocket Science Group, LLC, 675 Ponce De Leon Ave NE #5000, Atlanta, GA 30308, USA. You can view the provider’s privacy policy here: https://mailchimp.com/legal/privacy/. The Rocket Science Group LLC d/b/a MailChimp is certified under the Privacy Shield framework and thus offers a guarantee of compliance with European data protection standards (https://www.privacyshield.gov/participant?id=a2zt0000000TO6hAAG&status=Active). The mailing service provider is used on the basis of our legitimate interests pursuant to Article 6(1)(f) GDPR and a data processing agreement pursuant to Article 28(3) sentence 1 GDPR.
The mailing service provider may use recipients’ data in pseudonymized form, i.e. without attribution to a specific user, to optimize or improve its own services, e.g. for technical optimization of the dispatch and presentation of newsletters or for statistical purposes. However, the mailing service provider does not use the data of our newsletter recipients to contact them directly or to pass the data on to third parties.
Hosting and Email Delivery
The hosting services we use serve to provide the following services: infrastructure and platform services, computing capacity, storage space and database services, email delivery, security services, and technical maintenance services, which we use for the purpose of operating this online offering.
In doing so, we or our hosting provider process inventory data, contact data, content data, contract data, usage data, meta and communication data of customers, interested parties, and visitors to this online offering on the basis of our legitimate interests in an efficient and secure provision of this online offering pursuant to Article 6(1)(f) GDPR in conjunction with Article 28 GDPR (conclusion of a data processing agreement).
Google Analytics
Based on our legitimate interests (i.e. interest in the analysis, optimization, and economic operation of our online offering within the meaning of Article 6(1)(f) GDPR), we use Google Analytics, a web analytics service provided by Google LLC (“Google”). Google uses cookies. The information generated by the cookie about users’ use of the online offering is generally transmitted to and stored on a Google server in the USA.
Google is certified under the Privacy Shield framework and thus offers a guarantee of compliance with European data protection law (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active).
Google will use this information on our behalf to evaluate the use of our online offering by users, compile reports on activities within this online offering, and provide us with further services related to the use of this online offering and internet usage. Pseudonymous user profiles may be created from the processed data.
We use Google Analytics only with IP anonymization activated. This means that users’ IP addresses are shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and shortened there.
The IP address transmitted by the user’s browser is not merged with other Google data. Users can prevent the storage of cookies by setting their browser software accordingly; users can also prevent the collection of data generated by the cookie and relating to their use of the online offering by Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link: http://tools.google.com/dlpage/gaoptout?hl=en.
Further information on data use by Google, setting, and objection options can be found in Google’s Privacy Policy (https://policies.google.com/technologies/ads) and in the settings for displaying advertisements by Google (https://adssettings.google.com/authenticated).
Users’ personal data is deleted or anonymized after 14 months.
Created with the Privacy Policy Generator by Datenschutz-Generator.de / Attorney-at-law Dr. Thomas Schwenke